Academic ERP

ERP · Academic Management

Artemisa360

Smart Education

Academic ERP with CRM and an AI Agent. Academic, Administrative and Admissions modules, auditability integrated with Qualidot, and a mobile app for students and faculty.

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The problem it solves

At a private educational institution the student passes through three systems that don't talk to each other: the CRM where they arrived as a prospect, the student records system where they enroll, and the billing system where tuition is owed. When someone asks why a student dropped out, the answer is split across all three — and nobody has the full picture in time to prevent it.

Artemisa is built for private universities, high schools and training centers managing the full cycle: prospect capture, admission, academic operation, collections and graduation, with several programs and delivery modes coexisting.

Modules

Six modules on a single student record, so their story is one story from first contact to diploma.

🎓 Academic

Curricula, groups, schedules, attendance, grades, transcripts and the graduation process.

🏛️ Administrative

Tuition, scholarships, agreements, online payments, invoicing and collections with automatic reminders.

📝 Admissions

Capture funnel, prospect follow-up, documentation and conversion to enrollment.

🤝 CRM

Full history of every contact, campaigns, advisor assignment and commission calculation.

🤖 AI Agent

Dropout-risk detection and automated handling of student and parent queries.

📱 Mobile app

Students, parents and faculty with grades, balances, schedules, announcements and payments on the phone.

How it works

🎓 The student record is a single record

Programs, curricula, groups, schedules, attendance, grades and transcripts live on the same record the commercial team used when the student was still a prospect. That eliminates double entry and, more importantly, enables questions that previously had no answer: which campaign brings in the students who actually graduate.

📝 Admissions with the discipline of a sales funnel

Every prospect has an origin, an assigned advisor, a stage and a next action with a date. The system calculates commissions on configurable rules — by advisor, by campaign, by program, with or without holdback until first tuition payment — and stops being a spreadsheet someone reconstructs at month end.

💳 Collections that don't depend on someone remembering

Tuition, scholarships, agreements and payment plans are configured once and the system executes: it generates charges, applies discounts, reconciles online payments and fires escalating reminders before the due date. The administrative team moves from chasing to supervising exceptions.

🤖 Seeing the dropout before it happens

Dropping out is almost never a sudden decision: there is a pattern of falling attendance, declining grades and a growing balance, weeks before the student disappears. The AI Agent cross-references those signals and turns them into an alert to the tutor with the specific case and its context, while there is still something to be done.

Artificial Intelligence

An agent that sees the whole student

Artemisa's AI Agent works on the unified record: attendance, grades, payment history, interactions with the commercial team and platform activity. From that it detects dropout risk before it materializes and alerts whoever can act — the tutor, not a monthly report. It also answers students and parents about balances, schedules and paperwork, freeing student services from the repetitive queries that consume their mornings.

Capabilities

Integrated CRM: from first prospect contact to enrollment, with funnel, follow-up and commissions
Full Academic module: programs, curricula, groups, schedules, grades and transcripts
Administrative module: tuition, scholarships, agreements, online payments and automated collections
Admissions and Commercial module with automatic commission calculation by advisor and campaign
Class and record auditability integrated with Qualidot, with nothing to export
Mobile app for students, parents and faculty: grades, balances, schedules and announcements

With what you already use

Artemisa360 builds on the storage the institution already has and on several model providers for the AI Agent.

Cloud storage

Google Drive and OneDrive for student files, admissions documentation and academic evidence, from where the institution already works.

Google Drive
OneDrive

Model lineup

Claude, OpenAI and Gemini behind the AI Agent: dropout-risk detection and handling of student and parent queries.

Claude
OpenAI
Gemini

The marks shown belong to their respective owners and are displayed to indicate available integrations.

Frequently asked questions

Yes. Many institutions start with Admissions and CRM, where the return shows up fastest, and later add Academic and Administrative. The modules share the same student record, so growing doesn't mean migrating: it means switching on.

Artemisa and Qualidot share source data. Class recordings and files managed by Artemisa are audited with Qualidot's rubrics without exporting or duplicating anything, and the result returns to the instructor's and the group's record. For institutions with accreditation processes, that evidence stays continuously available.

For both, plus parents or guardians. Students check grades, schedule and balances and make payments; instructors take attendance, enter grades and receive notices; guardians see progress and account status. Each profile sees only what applies to them.

We migrate catalogs, curricula, active students, historical transcripts and balances. The laborious part is never technical but definitional: deciding how the previous academic structure maps to the new one. That work happens with the student records team before any data is touched, which is why implementation is planned around the academic calendar.

It answers frequent queries — balances, schedules, dates, paperwork requirements — within the limits the institution configures, and escalates to a person when the query falls outside that perimeter or when the person asks. It never decides on academic or financial situations: that stays with the responsible department.

How many students dropped out this term without anyone seeing it coming?

Tell us which process is costing you time or money. We'll tell you straight whether PyCore SGC, Qualidot, Artemisa360 or Victoria fits — and if it doesn't, that too.

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